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Enterprise Resource Planning Systems the case of HomeAssistant company

Streamlining the operations of an organization is one of the business management processes that have significant benefits to an organization. A higher returns on investment and overly enhanced profitability is likely to be attained by streamlining all the activities of an organization. The process of streamlining entails improving the efficiency of the operations of an organization, through simplification of tasks, elimination of unnecessary steps, and minimizing wastes through the use of modernized systems of operation. Proper streamlining of the company’s activities results in maximum time-saving, cost-efficiency, effective communication and proper documentation that translates into enhanced profitability and competitiveness of the company.

Streamlining of operations is an activity that should be undertaken at HomeAssistant to enhance the efficiency of its processes and procedures. Currently, the company has in a place a work flow that supports a sequence of operations to work as a single unit. The work flow outlines the departments of the organization and details the activities that are to be undertaken by each department as well as the persons in charge of the same.  In essence, an integration of activities from raw material acquisition to the sale of the product is illustrated in the workflow. However, the workforce does not offer maximum efficiency to the company. The activities in each stage are conducted manually leaving loopholes for possible duplication of work. Also, time wastage and loss of resources are likely to be reported with such a system. HomeAssistant needs to implement an Enterprise resource planning system that will ensure there is smooth flow of work and that maximum efficiency in terms of resource and time conservation is achieved in every stage of operation. The ERP system also assures real-time management of all the business processes making it a better option to aid in the streamlining of the business activities.

Considered as one of the most effective tools in streamlining of business operations, Enterprise resource planning (ERP) is a system adopted by organizations to integrate and automate the important parts of the businesses.  A significant number of ERP software applications are vital to organizations since they assist in the implementation of resource planning through the integration all the organizational processes in a single system. An ERP software system is also effective in the integration of planning, procurement, sales and marketing, finance, and human resources management process within the company. The idea and aim of an ERP system is to ensure that all activities within the organization are operated as a single unit.

The major benefits of an ERP system to any enterprise include cost saving, enhances efficiency of the business processes, standardization of the processes and increased business decision-making and innovation.  While even though many businesses put emphasis on the first two benefits, the other advantages are equally important and can create greater impact for businesses. Cost saving is achieved through the real-time management of business data available throughout the organization. The organization and its workforce can have access to any data within a limited time saving on the cost of operation. The fast access to any data within the company enhances the chances of the organization to quickly respond to any changes witnessed within the organization. Since all the process of the organization is management from a central point, ERP supports the standardization of all the procedures. This enhances the accuracy of the activities minimizing any probable waste of resources.

ERP systems also support the sharing of data with third parties to enhance the effectiveness and efficiency of their interactions. ERP systems can share data more easily and accurately within and without the organization. As such, the ERP systems can be used to convey data to suppliers and other vendors to improve the efficiencies in the supply chain. With the emergence of other technologies such as machine learning and internet of things capabilities, the ERP can include such analytics to enhance its effectiveness in the management of the business processes. The integration of the ERP system thus enhances the efficiency of the business processes.

The integration of ERP software will enhance the effectiveness and efficiency of the work flow that is currently used by HomeAssistant Company. An ERP system will focus on the integration of all the activities from the purchase of the devices from the manufacturers, their evaluation, and delivery to the customers. The ERP system will also ensure that the company receives customer reviews that will guide the changes and improvement of the business processes.

HomeAssistant operates both as an online and a retail store. Integration of all the activities within the physical stores and in the e-commerce space will support a real-time management of information as well as in sharing of information and data across the various departments of the company.  This ensures that the company can keep track of all the activities across its many outlets. Significant savings in time is likely to be witnessed since the company’s workforce from every outlet as well as the customers in their respective locations can communicate in real-time. The results are fast and quality customer care services that translate into enhanced level of performance.

The system will also be integrated with the suppliers system to improve the efficiency of the supply chain management process. Integration of the ERP system with the suppliers’ systems will ensure proper evaluations of the product features is done within a limited time and delivered to the intended recipient. Cases of delays in delivery of order back logs are likely not to be witnessed with the implementation of the ERP system.

Proper and efficient management of finances is a major determinant of how much profit an organization can make. Integration of all the activities with the financial function of the company does not only ensure that financial issues in every department are timely addressed, but also ensure there is efficient usage of the financial resources. ERP software provides an opportunity for the efficient management of financial resources that will translate into significant profitability of the organization. Its integration in the HomeAssistant business will ensure that there is efficient management of resources.

Many organizations consider the ERP software as a major prerequisite for companies. The large volume of data that companies generate, along with the complexity of the global business processes and modern consumer demands, streamlining of business processes is vital for any business that desires to succeed. An ERP software system is typically at the core of such capabilities, thus its integration in the current HomeAssistant workflow will enhance the efficiency of the businesses processes and the overall profitability of the firm.