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Creating a proposal: Portfolio assignment

Creating a proposal: Portfolio assignment

In this Portfolio 2 assignment, you will be responsible for creating a proposal in which you materialize an event your team and you have envisioned to aid in welcoming new students to the University of Connecticut.
And our event topic is Hiking.
Event topic: Hiking
• Inperson + virtually
• hold in UConn, student cannot attend could watch it online
• Route is walking around the campus, and some important facilities
• Aim at helping new student getting familiar with the campus and also provide them a chance to make new friends
• Student cannot attend can also watch the live video and ask questions anytime

I take charge of the budget(should use gantt chart) and the Schedule part.
(For the Task Timeline – just the physical chart is good, but please make sure each possible task is identified and planned out.
For the Budget, besides the physical table, please provide a brief explanation of the costs in terms of what the items will be used for and other necessary details. A section with a paragraph or two before the budget table will suffice.)
Schedule. In this section, you will be responsible for creating a Gantt chart to outline the timeline of proposed tasks and task completion, in a visual manner. This is the timeline that you are estimating for realistic completion of tasks. (See: Markel 2015, p. 441). (~1 page)
Budget. What will the expense be for your solution to begin and operate? Review your potential direct and indirect costs (Markel, 2015, p. 432). Will you need to hire any outside assistance? Will you need something physical? If there’s an object, what materials will be needed? Please note that the model on p. 441 is only the itemized chart, but I will require that each expense identified be explained in detail, at least a few sentences for each.

Introduction: In this Portfolio 2 assignment, you will be responsible for creating a proposal in which you materialize an event your team and you have envisioned to aid in welcoming new students to the University of Connecticut. ONE PROPOSAL PER GROUP.
The rhetorical situation: This assignment will fall in line with what Markel (2015) describes as an external and unsolicited proposal; this is a proposal that has not been requested by an outside entity looking to “purchase a product or service” (p.422), but one that is submitted for consideration, regardless.
In this situation, college administrators and other possible professionals will be the outside entity Out of the different types of proposals that you can create, this one, in particular, will be a Goods and Services Proposal (p. 424).
Your Task: Plan an event to engage new students.
Markel (2015, p.425) explains: “A proposal is an argument. You must convince readers that the future benefits will outweigh the immediate and projected costs. Basically, you must persuade your readers of three things: 1. That you understand their needs (pathos); 2. That you have already determined what you plan to do and that you are able to do it (logos); 3. That you are a professional and are committed to fulfilling your promises (ethos).
Informal Proposal Structure (as according to Alred, Brusaw, and Oliu (2009, p. 448)): Informal proposals are relatively short (about five pages or fewer) and typically consist of an introduction, a body, and a conclusion.
INTRODUCTION. The introduction should define the purpose and scope of your proposal as well as the problem you propose to address or solve. You may also include any relevant background or context that will help readers appreciate the benefits of what you will propose in the body.
BODY. The body should offer the details of your plan to address or solve the problem and explain (1) what service or product you are offering; (2) how you will perform the work and what special materials you may use; (3) the schedule you plan to follow that designates when each phase of the project will be completed; and (4) if appropriate, a breakdown of project costs.
CONCLUSION. The conclusion should persuasively resell your proposal by emphasizing the benefits of your plan, solution, product, or service over any competing ideas or projects. You may also need to include details about the time period during which the proposal is valid. Effective conclusions show confidence in your proposal, your appreciation for the opportunity to submit the proposal, and your willingness to provide further information, as well as encouraging your reader to act on your proposal.

As these are general content requirements, you will see the specifics for required content on the next page.

Requirements
Formatting: Single spaced, with space after paragraph. Size 12 font, Times New Roman, Calibri, or Arial. Memo formatting, with memo header.
Length: Approximately six pages.
Citation: APA 7th edition
Required Subheadings:
Please note: These are highlighted in different colors as a suggestion for how to break up the work in the group. One person can do all of the blue (#1 -3), another person can do the pink (#4), and the last person can do the green sections (#5 & 6).

1. Purpose: This should be 1 – 2 sentences explaining what the purpose of the document is. Consider the direct memo model, discussed in the Memo assignment (1.3).
2. Summary. Treat this as an abstract; explain an overview of the proposed event and the background. No more than 250 words. See Markel (2015) p. 429 for an explanation.
3. Introduction. In order to explain the relevance, necessity, and legitimacy of your event, provide enough context to help the reader come to this understanding. This section will be multiple paragraphs; each will be dedicated to a separate feature of the background of the project, making the argument for it. This section is not where the event is proposed. (~2 pages)
4. Proposed Event. This section is also referred to as the plan of work, in which you “explain what you want to do” (Markel, 2015, p. 430). You might review the Sample Proposal (pp. 436-442), for a model (please note, though, that summary is very long on this model, and I would recommend yours not being as long, and to place more emphasis on the Introduction / background section). Also, consider organizing this section by the tasks that will need to be completed. Be sure to bring your plan to life. If it’s an in-person event, what will it look like, specifically? How will it work? If it’s a program, how will it be organized? What are the exact aims to be fulfilled by this program? (~2 pages)
5. Schedule. In this section, you will be responsible for creating a Gantt chart to outline the timeline of proposed tasks and task completion, in a visual manner. This is the timeline that you are estimating for realistic completion of tasks. (See: Markel 2015, p. 441). (~1 page)
6. Budget. What will the expense be for your solution to begin and operate? Review your potential direct and indirect costs (Markel, 2015, p. 432). Will you need to hire any outside assistance? Will you need something physical? If there’s an object, what materials will be needed? Please note that the model on p. 441 is only the itemized chart, but I will require that each expense identified be explained in detail, at least a few sentences for each. (~ 1 -2 pages)
7. Experience. Summarize who you are and your credentials.
8. References. APA 7th edition references of all sources used in the document.